The Ultimate Guide to GSA Contract Preparation

For hundreds of United States government entities, the General Services Administration oversees the procurement of products and services. A federal or municipal entity must use the GSA to make purchases of products or services. 

Each business that applies to provide its goods or services to the government is carefully examined by the GSA. You must compile and complete a variety of documentation for the GSA certification procedure, including:

  • financing of the firm
  • previous knowledge
  • provided goods and services
  • business transactions

The preparation for a GSA contract is characterized by these actions.

THIS IS WHY PROPER GSA CONTRACT PREPARATION IS ESSENTIAL:

The General Services Administration website provides comprehensive documentation of the GSA certification procedure. However, because of the strict requirements that must be satisfied and the subtleties of the application procedure, 50% of the proposals are rejected.

Resubmitting a rejected bid is possible, but the evaluation process for each offer can take up to 120 days, which might cost your company time and money.

Extensive planning is required due to the high accuracy standards for each document inside the RFP.

GSA contract preparation services are so popular because it just takes one small mistake—such as choosing the incorrect SIN—to have your offer rejected after months of planning.

WAYS TO GET A GSA OFFER READY TO WIN AN AWARD

You must use the specialist service eOffer to submit your bid as required by GSA. With the use of this tool, you may send GSA contract bids or amend earlier submissions to address problems.

Should this be Filed or Filled?

You might need to complete a Letter of Supply form and/or an Agent Authorization Letter before submitting your proposal to eOffer, depending on the situation.

Letter of Agent Authorization

You would need to file an Agent Authorization if you planned to engage a GSA consultant or outsource the creation of your GSA schedule to a third-party firm. This letter indicates that you have delegated certain tasks—such as contract negotiations, government correspondence, pricing submission, and other things—to your agent.

Invoice of Supply

The Letter of Supply is required if the manufacturer of the proposed product is not the contract offeror. This letter attests to the offeror's capacity to deliver a continuous supply of the suggested product that fulfills governmental specifications throughout the Contract.

Making a cost proposal

You must provide price sheets, published catalogs, invoices, contracts, and other supporting documentation to prove that your pricing is reasonable and competitive in GSA contract preparation. You also need to fill out the Price Proposal Template on GSA.gov.

Sample Labor Category Matrix Displaying

If you want to provide services to the government, finish this (such as cleaning services or software development services). In the end, you must demonstrate to the government that your business is capable and knowledgeable enough to provide services to the government.

Assembling financial data

The government wants to make sure your company is financially stable and will remain in operation for the duration of the contract, therefore providing your financial information is an essential component of the GSA contract checklist. The minimum yearly revenue requirement is another criterion that you must meet.

For the past two years' worth of financial statements

assemble data for your income statement and financial balance. This data will be sent via eOffer. Be aware that depending on the exact solicitation you apply for, the list of necessary papers may change.

Plan for subcontracting

Specifically needed for "non-small companies." GSA encourages larger or nonprofit organizations to provide small firms that can function well as subcontaou supply for this phase. Visit this page to find out if the government rates your company as small or large.

Assembling technical data

The following technical issues of GSA contract preparation should be included in this section of the GSA proposal:

  1. Corporate Knowledge. Give a brief (under 10.000 characters) history of your business, including the number of workers, relevant activities, resources that are accessible, and previous experience. 
  2. Previous Results. Send a report on the past performance evaluation from Open Ratings, Inc. You must list at least six individuals or businesses that have made relevant purchases from your business during the last year of the report's due date. 
  3. Quality Assurance. Describe your company's high standards for service, how it handles unforeseen issues, and any other pertinent details.

Some Schedules might need more specific technical data. Suitable project experience, as an example.

Legally relevant data

EULAs and other agreements that the GSA manager will consider before awarding a Schedule. Prepare and submit all legal documentation that your organization requires (Commercial Supplier Agreements).

Other paperwork

Other paperwork that must be submitted to GSA includes but is not limited to:

  • Business Sales Techniques (CSP). GSA anticipates that you will offer your goods or services at a comparable (or higher) cost, with a comparable (or higher) discount, and under comparable (or superior) terms to those you offer to your Most Favored Customer (MFC).
  • If necessary, provide GSA with a commercial price list or market rate sheet so they may swiftly assess how competitive your pricing is. 
  • Previous letters of cancellation or rejection. If you are submitting your offer to GSA for the second time in GSA contract preparation, you must include any cancellation or rejection letters you have received in the last two years for any Schedule contracts or proposals that you have previously submitted. 
  • Story of the price. There are situations when your offer's suggested pricing is more than those your MFC gets. In that situation, the Price Narrative document must convince the GSA contracting officer that the proposed price is reasonable and explain any price differences from your listed rates.

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